Become an Approved Provider

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Overview |  Eligibility |  Application Cycles |  Process |  Fees |  Contact Us |  Submit Your Application

Providing you with quality lifelong learning opportunities is our priority. As the largest approver in Virginia, accredited by the American Nurses Credentialing Center's (ANCC's) Commission on Accreditation, we review and approve hundreds of quality educational nursing programs for organizations large and small throughout Virginia and the nation.

Overview

If your organization plans many educational activities and wishes to forego the individual activity approval process each time you plan and implement an activity, you may want to consider applying to be an Approved Provider Unit. Once you are approved to function as an Approved Provider, you can deliver as many activities as you like to as many learners as possible for the three-year approval period.

Learn more about the Approved Provider unit by downloading the ANCC 2015 Primary Accreditation Approver Application Manual, by clicking here. You will provide basic information regarding your organization in order to download the manual. Chapter 5: Approving Organizations as Providers, discusses the process VNA uses to approve providers.

Eligibility
The first step in the application process is to fill out the Approved Provider Intent to Apply & Eligibility Verification Form to determine whether you are eligible to be an Approved Provider. This must be submitted 90 days prior to the application cycle you intend to apply in.


Approved Providers (AP) are designated by the Virginia Nurses Association (VNA), an accredited approver by the American Nurses Credentialing Center’s Commission on Accreditation (ANCC). Approved Provider status means that your organization can independently plan, implement, and evaluate continuing nursing education (CNE) activities independently during your approval period.

To be eligible to apply for Approved Provider status, an organization must:

  • Be operational for a minimum of 6 months prior to application.
  • If your provider unit is based in Virginia, more than 50% of your target audience is nurses within the HHS Region 3 (DC, DE, MD, PA, VA, WV) and its contiguous states.
  • If your provider unit is based outside of Virginia, more than 50% of your target audience is nurses within the geographic range of your provider unit and its contiguous states. Check www.hhhs.gov/about/regionmap.html for the identification of your region plus the states contiguous to your region.
  • Have a clearly defined unit or department administratively and operationally responsible for coordinating the entire process of planning, implementing, and delivering CNE.
  • Identify one Nurse Planner, with knowledge of adult learning and ANCC Accreditation criteria, who will act as the Primary Nurse Planner and serve as the liaison between VNA and the AP unit.
  • Have a Primary Nurse Planner who holds a current, valid license as an RN and a BSN or higher.
  • Have a Primary Nurse Planner who has authority within the organization to ensure compliance with VNA and ANCC accreditation criteria in the provision of CNE.
  • Have a Primary Nurse Planner who is responsible for providing orientation on VNA and ANCC criteria to all Nurse Planners and key personnel in their organization.
  • Ensure that all other Nurse Planners in the AP unit hold current, valid licenses as RNs with a BSN or higher.
  • Ensure that each CNE activity has a qualified Nurse Planner who is an active participant in the planning, implementation, and evaluation process.
  • Not be a commercial interest as defined by ANCC.
  • Be in compliance with all applicable federal, state, and local laws and regulations that affect the organization’s ability to meet VNA and ANCC accreditation criteria.
  • Disclose previous denials, suspensions, and/or revocations received from other ANCC accredited approver units and/or other accrediting/approving organizations.
  • Complete the Approved Provider Intent to Apply/ Eligibility Verification Form (with Commercial Interest Addendum if necessary) and have received confirmation from VNA of eligibility to apply.
Note: If you are new to the process, you must first meet criteria by having a minimum of 3 Individual Activities approved, implemented and evaluated by VNA or another ANCC accredited approver, within a 12 month period prior to applying for AP status. Your provider unit must also be operational for 6 months prior to application.


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Application Cycles

 

JANUARY
CYCLE

APRIL
CYCLE

JULY
CYCLE

OCTOBER
CYCLE

APPROVED PROVIDER INTENT TO
APPLY / ELIGIBILITY VERIFICATION

October 1

April 1

July 1

October 1

APPLICATION DUE WITH
PAYMENT IN FULL

January 1

April 1

July 1

October 1

RECEIVE APPLICATION
FEEDBACK

2nd Week February

2nd Week May

2nd Week August

2nd Week November

APPLICANT REVISIONS DUE

March 1

June 1

September 1

December 1

VIRTUAL VISIT

2nd-3rd Week March

2nd-3rd Week June

2nd-3rd Week September

2nd-3rd Week December

NOTIFICATION OF
FINAL DECISION

March 31

June 30

September 30

December 31

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Process
Submit your completed application along with your payment a minimum of 90 days in advance of your current approved provider status expiration date OR before you wish to begin offering individual activities within your organization. Please note that we do not begin the approval process until payment has been received.

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Application
Click here to download the PROVIDER APPLICATION.
Trouble downloading or submitting your application? Email Jackie Jester.
Questions or concerns related to completing the application? Contact Lindsey Cardwell, via email or by phone, 804-282-1808 ext. 4

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Fees
Please see our chart of fees to calculate your application fee.

Contact Us
We are happy to answer questions and work with you to ensure a smooth application process. If you have questions or require assistance, please contact our Continuing Education Approval Unit.

Lindsey Cardwell 
Director of Nursing Education
lcardwell@virginianurses.com
Direct line: 804.282.1808 ext. 4
Contact Lindsey directly if you are interested in becoming an Approved Provider and for questions related to Continuing Education Approval.
Hours vary but guaranteed hours are: Monday, Wednesday and Friday 9:00am - 2:00pm  


Jackie Jester
Special Projects Manager
jjester@virginianurses.com
Direct line: 804.282.1808 ext. 2
Contact Jackie directly for technical questions related to Continuing Education Approval.

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If you would like to submit a stand-alone payment, please use the form below and when it requests the Application, upload a blank document.

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